Administrative Assistant in Loveland, CO at Installed Building Products

Date Posted: 3/10/2018

Job Snapshot

Job Description

Position Description

Start a new career with Spec 7 Insulation, a part of the Installed Building Products Family of Companies.

We are one of the largest insulation installers serving the U.S. residential new construction market with 135+ locations serving the 48 continental United States. IBP has successfully grown through acquisitions and we continue to do so. Although installing insulation is our niche we are also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware.

Become a part of a growing company with the opportunities to learn new skills and build a career with Spec 7 Insulation!


IBP offers our employees a career with the following benefits:

  • Medical Benefits
  • Dental Insurance
  • Vision Insurance
  • 401k with company match
  • Paid Vacation
  • Paid Holidays
  • Competitive Pay
  • On the Job Training
  • Paid Certification (if applicable)
  • Opportunity for Growth and Advancement

Administrative Assistant - is responsible for assisting in the office and completing monthly billing. 

  • Communicate daily on contracts, billing information with builders.
  • Responsible for meeting month end billing deadlines
  • Assist with incoming calls and supports receptionist
  • Enters job work orders into Job Core system
  • Inputs invoices and tracks payments
  • Responsible for data entry of AR and reconciling account receivable
  • Types various memos, correspondence, reports and other documents.
  • Miscellaneous office duties including, but not limited to, filing, data entry, purchasing office supplies, processing ingoing/outgoing mail

Job Requirements

  • Proficient in Microsoft office products including word, excel, Power-Point and outlook.
  • Excellent verbal and written communication skills
  • Excellent data entry skills
  • High School Diploma or GED, required
  • 1-3 years of previous receptionist/ administrative assistant experience in construction industry or related field
  • Experience with AR, AP, billing and payroll processing experience a plus
  • Must be honest, reliable and dependable and have a positive attitude
  • Must be able to work independently or with others in a team environment
  • Able to multitask and manage multiple tasks simultaneously
  • Operate general office equipment for example; fax machine, copier, scanner and etc.
  • Must be able to meet deadlines and prioritized work based on urgency
  • Must be able to work in a fast-pasted environment
  • Fluent in Spanish a plus
  • Registered Notary a plus

Position requires a Drug Test to be completed, contingent upon employment and a Background Check if applicable. 

Physical Demands
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Able to lift light to moderate weight, as well as sit for extended periods of time.
  • Experience using a computer.
Work Environment
  • Work in an office environment.


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