Office Coordinator I in Elgin, IL at Installed Building Products

Date Posted: 3/8/2018

Job Snapshot

  • Employee Type:
  • Location:
    Elgin, IL
  • Job Type:
  • Experience:
    1 to 3 years
  • Date Posted:

Job Description

Position Description

Start a new career with Northwest Insulation, a part of the Installed Building Products(IBP) Family of Companies. We are one of the largest insulation installers serving the U.S. residential new construction market with 135+ locations serving the 48 continental United States. IBP has successfully grown through acquisitions and we continue to do so. Although installing insulation is our niche we are also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware.

Become a part of a growing company with the opportunities to learn new skills and build a career with Northwest Insulation!


IBP offers our employees a career with the following benefits:

  • Medical Benefits
  • Dental Insurance
  • Vision Insurance
  • 401k with company match
  • Paid Vacation
  • Paid Holidays
  • Competitive Pay
  • On the Job Training
  • Paid Certification (if applicable)
  • Opportunity for Growth and Advancement

Office Coordinator - position is responsible for performs booking functions that assist in the daily operations of the branch. This individual prepares reports as required for branch, regional management and corporate office.

  • Coordinates office collections of outstanding bills through phone calls, and emails / letters to customers
  • Reconciles customer invoices with installer’s billing to ensure accurate commission payments to installers
  • Prepares new hire packets, including the creation of an employee folder, and an attendance sheet for each employee
  • Supports contract administration through fulfilling request for certificate of insurance
  • Prepared billing for homebuilder
  • Other duties as assigned

Job Requirements

  • Proficient in Microsoft office products including word, excel,power-point and outlook
  • Excellent verbal and written communication skills
  • Excellent data entry skills
  • High School Diploma or GED, required
  • 1-3 years of previous receptionist/ administrative assistant experience required
  • Experience with AR, AP, and payroll a plus
  • Must be honest, reliable and dependable and have a positive attitude
  • Must be able to work independently or with others in a team environment
  • Able to multitask and manage multiple tasks simultaneously
  • Operate general office equipment for example; fax machine, copier, scanner and etc.
  • Must be able to meet deadlines and prioritized work based on urgency
  • Must be able to work in a fast-pasted environment

*Position requires a Drug Test to be completed, contingent upon employment and a Background Check if applicable. 

Physical Demands
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Able to lift light to moderate weight, as well as sit for extended periods of time.
  • Experience using a computer.
Work Environment
  • Work in an office environment.