Office Manager in Edwardsville, KS at Installed Building Products

Date Posted: 2/14/2018

Job Snapshot

Job Description

Position Description

Start a new career with A+Insulation, a part of the Installed Building Products (IBP) Family of Companies. 

We are one of the largest insulation installers serving the U.S. residential new construction market with 135+ locations serving the 48 continental United States. IBP has successfully grown through acquisitions and we continue to do so. Although installing insulation is our niche we are also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware.

Become a part of a growing company with the opportunities to learn new skills and build a career with A+Insulation!

IBP offers our employees a career with the following benefits:

  • Medical Benefits
  • Dental Insurance
  • Vision Insurance
  • 401k with company match
  • Paid Vacation
  • Paid Holidays
  • Competitive Pay
  • On the Job Training
  • Paid Certification (if applicable)
  • Opportunity for Growth and Advancement

Office Manager is responsible for performing bookkeeping functions that assist in the daily operations of the branch. This individual prepares reports as required for branch, regional management and corporate office. 

Responsibilities
  • Coordinates branch account receivable process including costing job labor and materials, invoicing, billing and bank deposits
  • Administers the branch payroll and human resources including entering payroll, issuing and distributing payroll checks, benefits enrollment, and coordinate branch workers’ compensation
  • Coordinates office collections of outstanding bills through phone and follow-up emails / letters to the customer
  • Reconciles customer invoices with installer’s billing to ensure accurate commission payments to installers
  • Prepares new hire packets, including the creation of an employee folder, and an attendance sheet for each employee
  • Supports contract administration through fulfilling request for certificate of insurance, bonds business licenses, safety programs and closeout documents
  • Miscellaneous office duties including, but not limited to, purchasing office supplies, processing ingoing/outgoing mail, act as liaison to IT for technical support
  • Other duties as assigned

Job Requirements

  • Proficient in Microsoft office products including word, excel, power-point and outlook.
  • Excellent verbal and written communication skills
  • Excellent data entry skills
  • High School Diploma or GED, required
  • 1-3 years of previous receptionist/ administrative assistant experience required
  • Experience with AR, AP, and payroll a plus
  • Must be honest, reliable and dependable and have a positive attitude
  • Must be able to work independently or with others in a team environment
  • Able to multitask and manage multiple tasks simultaneously
  • Operate general office equipment for example; fax machine, copier, scanner and etc.
  • Must be able to meet deadlines and prioritized work based on urgency
  • Must be able to work in a fast-pasted environment

Position requires a Drug Test, Background Check and Motor Vehicle Report to be completed Physical Demands
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Able to lift light to moderate weight, as well as sit for extended periods of time.
  • Experience using a computer.
Work Environment
  • Work in an office environment.

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